From Office Workers working hard at their 9 to 5 job to School Students spending time revising for exams and researching for assignments, the Desk has been an essential piece of furniture at the hands of humankind since the 17th century that has ultimately set in stone its main purpose of providing a clear workspace for accommodating the items necessary for completing tasks. As time progresses to the Present Day, desk products have evolved in various number of ways as they continue to meet the never-ending needs of users. Our team have banded together and came up with the revolutionary idea of Deskacito. You may asking yourself, what is Deskacito? To simply put it, Deskacito is a Smart Desk which revolutionizes the main function of ordinary desks by improving security and organisation within the workplace as they are recognized as two of the key aspects of maintaining a positive work environment.


Empowered and Driven:
Delivering Solutions for Global Issues

UN Sustainable Goal 7: Deskacito aims to achieve Affordable and Clean Energy since the desk functionality will manage electrical power usage through the implementation of the Proximity Feature of activating and deactivating the Smart Desk system appropriately when the user is in the vicinity of the Smart Desk. By establishing this, we can guarantee that our users benefit financially as they will never forget to turn of the desk system and save money at the same time.

UN Sustainable Goal 8: Decent Work and Economic Growth will be improved through the existence of Deskacito as it encourages users, especially office workers, to organise their workspace via object identification and smart mechanisms. Through this, we will be able to improve the levels of productivity and security in the environment that Deskacito is situated in due to establishing a more organised and secure desk experience.

UN Sustainable Goal 9: Our Smart Desk applies to building a resilient build, promoting an inclusive and sustainable environment, and fostering innovation towards re-shaping the main function of a work desk as our team decides to take a leap forward into achieving rapid social development by preventing scenarios such as theft in work offices, which will ensure that the workplace is made into a safer environment.


``The members of Team Deskacito have made careful thought about the main function and ideal audience during the planning and ideation of the Smart Desk. From doing so, we have significantly pinpointed two main challenges in relation to the activity that occurs in particular environments that our main users are involved in, which are Security and Organising. Security within the work office environment is a current challenge as certain workers will unknowingly be a victim of other colleagues who decide to perform misconduct and pry over their workspace or in the worst-case scenario steal their important belongings. In 2022/2023, it is recorded that 6,558 thefts by an employee offences reported in England and Wales, which in contrast to 5,633 in the previous reporting year is an increase. Organising within the work office environment is another significant challenge as it has been said that having a messy desk can decrease levels of productivity, workload and in some cases affect your mood as well. According to a survey by Brother Industries on workplaces, 41% believe that a tidy workspace helps to improve people’s productivity, whilst 21% admit that desks of clutter leads to increasing their workload. A separate Brother Industries survey shows that 31% think that their levels of stress increased whilst 49% think it changed the way in which they felt about going to work due to having a disorderly desk.``
``In order to effectively respond and solve the challenges identified from the ideal users, Deskacito ensures that the aspects of Security and Organising within the environment around them is constantly instantiated. The structure design of Deskacito adapts the version of the desk that consists of drawers to be allow the user to store their belongings inside them. Using this design initially creates the foundation of security as you have your belongings already concealed. At the same time, it also builds the foundation of organising as it gives users the option to store anything so that the amount of clutter is reduced. Furthermore, the structure design alone is still vulnerable of generating the challenges we have identified as the desk drawers can still be opened by anyone and the user is still responsible of ensuring that the items being stored in the drawers are organised, which makes certain items easy to locate and not mixed to make it difficult for them to obtain. With Deskacito, various technologies will be implemented into certain structures, such as the drawers, to carry out the intended features contributing to either security or organising of the Smart Desk. The NFC and a Raspberry Pi Camera Module are examples of the technology being used and to produce features such as factor of authentication to reinforce the security of accessing the Smart Desk system and maintain the goal of being able to store important belongings whilst organising them through showing artificial intelligence different types of items to open the dedicated compartment for that classification of items to be stored in.``
Use Case
``Deskacito’s sole purpose is to display the best level of assurance to the user’s security in terms of storing away important belongings firmly from any violators within the workplace who decide to misuse or steal them. In addition to this, Deskacito is also solely created to impose the idea of a better organising standard within the place so that users within the workplace sustain a proper work ethic in terms of improving aspects such as productivity. Alongside this is the general purpose of every desk product which is to provide an appropriate workspace for the user to conduct their work and store any of their necessary belongings or items. Our main use case scenario for Deskacito will be a Company Work Office environment as the challenges we have identified highly occur in this environment and that this environment inevitably is a place of constant productivity.``


List of Essential Tools and Technologies



“The Deskacito Prototype involves only utilising one of the compartments for the Smart Desk with technology we are using, whilst the rest such as overall structure and another compartment are not included yet. Our Prototype only tests if the compartment unlocks and opens when the specific item from the programmed category that we want it to identify is identified from the Raspberry Pi Camera Module.

There are two other separate circuits involved with one being for the Proximity Sensing feature which is implemented using an Ultrasound Sensor that is programmed with a set range in which certain distances detected will trigger the system to turn on or off. Another circuit is dedicated to the NFC Authentication feature which is carried out using NFC tags and an NFC reader. The main idea is that it will serve as a factor of authentication before the user can initiate the other features such as the object identification or the proximity sensing feature. Simply, NFC Tags that are recognised as registered in the system will grant the user access and proven evident via the Green LED and LCD, whilst unrecognisable NFC tags are not granted access and are shown evident via Red LED and LCD.”


Stage 1


Stage 2


Stage 3

Online Marketing
Creative agency
Web development


Impact on the market

``Without a doubt Deskacito will have many competitors that will be looking to adopt the idea of a Smart Desk for both home and office use. The main competitors that would be involved would be are companies such as Ikea, Wickes, and B&Q, with a direct competitor being Slyde Innovations, as this is a company that creates Smart Shelving with RFID and Digital Locking to improve the overall function of Desks. The Smart Furniture Market would be the area in which Deskacito will categorise itself in as it revolves around modern furnishings designed to include embedded technology, sensors, and connectivity features to improve their overall functionality.

However, even with all of these above competitors we are confident that our product can make a dent in the market with the addition of multiple features. Some of these features include motion sensors to allow the desk to know when a user is working at it, NFC tags to access the compartments, object identification to allow for improved organisation, with future features set to include height adjustment for the desk and battery charging in the future.

Theoretically, the university (BCU) would be our main source of funding, as our minimum viable product would approximately cost £95.24. Due to only being students, having a budget of around £100 for our product would be difficult, considering this doesn’t include the cost of the actual material to house the hardware, being the wood itself. With BCU giving us a small loan, we would be able to have a steady income being provided to maintain a budget.``



“As you begin to start using Deskacito, there will be an NFC reader that would remain on the table, that the user can use with their accompanied NFC tag. When it comes to the tag, only a specific tag will work in order to access the drawer, otherwise, the tag will not activate the Arduino. On top of that, a Red LED would glow to indicate to the user that the tag is not the specified tag that is recognised. If the correct tag is scanned, then a Green LED would glow.

Once that happens, a signal is sent to the Arduino, which would then use the Ultrasonic sensor.
This sensor would try to detect any obstruction that would be under the desk. This would monitor if there were any obstructions caused by the user, which is the actual design of the Ultrasonic sensor. This is because it would detect users accessing the desk, as idle users (People not sitting in the desk) would cause the doors not to open under any circumstance, allowing for extra security when it comes to our product.

The doors, once everything comes into play, will open via a linear actuator, which rotates gears and hinges to automatically open the door, not requiring any handles, reducing inequalities with the doors. Objects could also be scanned via a camera. This camera would scan any object in front of it, before opening a certain drawer based on the product. Upon placing the product inside of the drawer, the user can scan the NFC reader again, the linear actuator would begin to retract, which would then lock into the hinge of the solenoid lock, holding the door shut.”


Results 1


Results 2


Results 3